5 Great Leasing Follow Up Email Templates To Copy & Paste

Leasing follow-up emails can make or break your chances of closing a deal. Whether you're a seasoned leasing agent or just starting out, having a set of go-to email templates can save you time and ensure you hit all the right notes.

Using an email template helps you stay organized and consistent, making your communication more effective and professional. Ready to dive into the top 5 leasing follow-up email templates? Let's explore!

Tips for Writing Leasing Follow Up Emails

Writing a good leasing follow-up email can be the difference between closing a deal and losing a potential tenant. Here are some unique tips to help you craft effective follow-up emails:

• Personalize Your Message: Address the recipient by their name and mention specific details about the property they showed interest in. This shows that you remember them and are genuinely interested in their needs.
• Be Prompt: Send your follow-up email within 24 hours of the initial contact. This keeps the conversation fresh in their mind and shows that you are proactive.
• Highlight Key Features: Remind them of the unique features of the property that stood out during the tour. Whether it's the spacious kitchen or the great location, make sure to emphasize what makes the property special.
• Include a Call to Action: Encourage them to take the next step, whether it's scheduling another visit, filling out an application, or asking any questions they might have. Make it easy for them to move forward.
• Keep It Short and Sweet: Avoid long-winded emails. Get to the point quickly and make sure your message is clear and concise. People appreciate brevity, especially when they are busy.

Types of Leasing Follow Up Email Templates We Will Cover

1. Initial Inquiry Follow-Up Email Template
2. Application Status Update Email Template
3. Lease Agreement Reminder Email Template
4. Move-In Coordination Email Template
5. Renewal Offer Email Template

5 Leasing Follow Up Email Templates

1) Initial Inquiry Follow-Up Email Template

<template>

Subject: Follow-Up on Your Recent Inquiry About [Property Name]

Dear [Recipient's Name],

Thank you for reaching out to us regarding [Property Name]. We appreciate your interest and wanted to follow up with some additional information that might help you in your decision-making process.

[Property Name] is a fantastic option for those looking for [highlight key features, e.g., spacious living areas, modern amenities, a prime location]. We believe it could be a great fit for your needs.

If you have any questions or would like to schedule a tour, please don't hesitate to contact us. We are here to assist you and ensure you have all the information you need.

Looking forward to hearing from you soon!

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

</template>

2) Application Status Update Email Template

<template>

Subject: Update on Your Application for [Property Name]

Dear [Recipient's Name],

We hope this message finds you well. We wanted to provide you with an update regarding your application for [Property Name].

Our team has reviewed your application and we are pleased to inform you that [provide the current status, e.g., it has been approved, we need additional information, it is still under review].

If your application has been approved, congratulations! We will be sending you the lease agreement shortly. Please review it carefully and let us know if you have any questions or need any clarifications.

If we require additional information, please provide [specific documents or details needed] at your earliest convenience to expedite the process.

If your application is still under review, we appreciate your patience and will update you as soon as we have more information. Feel free to reach out if you have any questions in the meantime.

Thank you for your interest in [Property Name]. We look forward to the possibility of welcoming you as a new resident.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

</template>

3) Lease Agreement Reminder Email Template

<template>

Subject: Friendly Reminder: Lease Agreement for [Property Name]

Dear [Recipient's Name],

We hope this email finds you well. We are writing to remind you about the lease agreement for [Property Name]. As discussed, the lease agreement needs to be signed and returned by [specific date].

Signing the lease agreement is a crucial step to secure your new home and ensure that everything is in order for your move-in date. We want to make this process as smooth as possible for you.

If you have any questions or need any clarifications regarding the lease terms, please do not hesitate to reach out. We are here to assist you and ensure you are comfortable with all the details before you sign.

To complete the process, please review the attached lease agreement and return a signed copy to us by the specified date. If you need any assistance or have any concerns, feel free to contact us at your earliest convenience.

Thank you for your prompt attention to this matter. We look forward to welcoming you to [Property Name].

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

</template>

4) Move-In Coordination Email Template

<template>

Subject: Move-In Coordination for [Property Name]

Dear [Recipient's Name],

We are excited to welcome you to your new home at [Property Name]. As your move-in date approaches, we want to ensure that everything goes smoothly and that you have all the information you need for a seamless transition.

Here are a few important details to keep in mind:

• Move-In Date and Time: Your scheduled move-in date is [Move-In Date]. Please plan to arrive between [Start Time] and [End Time].
• Key Collection: You can collect your keys from the leasing office located at [Office Address]. Please bring a valid photo ID for verification.
• Utilities Setup: Ensure that you have set up your utilities (electricity, water, internet, etc.) before your move-in date. If you need assistance, we can provide contact information for local utility providers.
• Parking Information: If you require parking, please let us know in advance so we can assign you a parking spot. Visitor parking is also available for your convenience.
• Move-In Checklist: We have attached a move-in checklist to help you keep track of important tasks and ensure nothing is overlooked.

If you have any questions or need further assistance, please do not hesitate to reach out. We are here to help and make your move-in experience as pleasant as possible.

Thank you for choosing [Property Name] as your new home. We look forward to having you as part of our community.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

</template>

5) Renewal Offer Email Template

<template>

Subject: Exciting Renewal Offer for [Property Name]

Dear [Recipient's Name],

We hope this message finds you well. As your lease term at [Property Name] is approaching its end, we wanted to reach out with an exciting renewal offer tailored just for you.

We have thoroughly enjoyed having you as a resident and would love for you to continue being a part of our community. To make your decision easier, we are pleased to offer you the following renewal options:

• Option 1: Renew for 12 months and receive a [specific discount or incentive, e.g., one month free rent, reduced rate].
• Option 2: Renew for 6 months and enjoy [another specific benefit, e.g., a reduced security deposit, free parking].
• Option 3: Renew for 3 months with flexible terms and [additional perks, e.g., complimentary maintenance services, gym membership].

We understand that your needs may have changed, and we are here to accommodate you. If you have any specific requests or need further information about the renewal options, please do not hesitate to reach out. We are committed to making your living experience as comfortable and enjoyable as possible.

To take advantage of this renewal offer, please let us know your preferred option by [specific date]. We are happy to schedule a meeting to discuss the details and answer any questions you may have.

Thank you for choosing [Property Name] as your home. We look forward to continuing to serve you and making your stay with us even better.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

</template>

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Wrapping Up

In conclusion, having a set of well-crafted leasing follow-up email templates can significantly enhance your communication with potential tenants and streamline your leasing process. By using these templates, you ensure that your messages are consistent, professional, and effective in driving engagement and closing deals.

Ready to take your leasing follow-up emails to the next level? Sign up for free with Flodesk and discover how easy it is to create, send, and automate beautiful, engaging emails. With Flodesk, you can focus on what you do best—leasing properties—while leaving the email marketing to the experts.