Ever been in a spot where you need to tell a candidate that the position they applied for is no longer available? It's not the easiest email to write, but it doesn't have to be a headache. We've got you covered with five different types of Position No Longer Available Email Templates.
Using a template can save you time and ensure your message is clear and professional. Plus, it helps maintain a positive relationship with the candidate, even when delivering disappointing news.
Here are some tips to help you craft a good Position No Longer Available email:
<template>
Subject: Update on Your Application for [Job Title]
Dear [Candidate's Name],
Thank you for taking the time to apply for the [Job Title] position at [Company Name]. We appreciate your interest in our company and the effort you put into your application and interview process.
After careful consideration, we regret to inform you that we have decided to move forward with another candidate for this role. This decision was not easy, as we received applications from many qualified individuals, including yourself.
We were impressed with your skills and experience, particularly [specific detail about the candidate's application or interview]. While we are unable to offer you the position at this time, we will keep your resume on file for future opportunities that may align with your qualifications.
We encourage you to apply for other openings at [Company Name] that match your skills and interests. You can stay updated on new job postings by visiting our careers page [link to careers page].
Thank you once again for your interest in joining our team. We wish you the best of luck in your job search and future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Position Filled Notification for [Job Title]
Dear [Candidate's Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in your application and interview process.
After careful consideration, we have filled the [Job Title] position with another candidate whose qualifications closely match our current needs. This decision was not easy, as we received applications from many talented individuals, including yourself.
We were particularly impressed with your [specific detail about the candidate's application or interview]. Although we are unable to offer you the position at this time, we will keep your resume on file for future opportunities that may align with your skills and experience.
We encourage you to apply for other openings at [Company Name] that match your qualifications. You can stay updated on new job postings by visiting our careers page [link to careers page].
Thank you once again for considering a career with us. We wish you the best of luck in your job search and future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Update on Your Application for [Job Title]
Dear [Candidate's Name],
Thank you for your patience as we review applications for the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in your application and interview process.
We wanted to provide you with an update on the status of your application. At this stage, we are still in the process of evaluating all candidates to ensure we find the best fit for the role. This process is taking longer than anticipated due to the high volume of applications we received.
We were particularly impressed with your [specific detail about the candidate's application or interview]. Your qualifications and experience are noteworthy, and we are giving your application careful consideration.
We expect to make a final decision by [specific date or time frame]. In the meantime, if you have any questions or need further information, please do not hesitate to reach out to us at [contact information].
Thank you once again for your interest in joining our team. We will keep you informed of any further updates regarding your application status.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Job Closure Notification for [Job Title]
Dear [Candidate's Name],
We hope this message finds you well. Thank you for your interest in the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in your application and interview process.
We wanted to inform you that the [Job Title] position has been closed. After careful consideration, we have decided not to move forward with filling this role at this time. This decision was made due to [specific reason for job closure, e.g., budget constraints, organizational restructuring, etc.].
We were particularly impressed with your [specific detail about the candidate's application or interview]. Although we are unable to offer you the position at this time, we will keep your resume on file for future opportunities that may align with your skills and experience.
We encourage you to apply for other openings at [Company Name] that match your qualifications. You can stay updated on new job postings by visiting our careers page [link to careers page].
Thank you once again for considering a career with us. We wish you the best of luck in your job search and future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Opportunity Unavailable Notification for [Job Title]
Dear [Candidate's Name],
We hope this message finds you well. Thank you for expressing interest in the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in your application and interview process.
We regret to inform you that the opportunity for the [Job Title] position is no longer available. This decision was made due to [specific reason for opportunity unavailability, e.g., project cancellation, change in hiring needs, etc.].
We were particularly impressed with your [specific detail about the candidate's application or interview]. Although we are unable to offer you the position at this time, we will keep your resume on file for future opportunities that may align with your skills and experience.
We encourage you to apply for other openings at [Company Name] that match your qualifications. You can stay updated on new job postings by visiting our careers page [link to careers page].
Thank you once again for considering a career with us. We wish you the best of luck in your job search and future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
</template>
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In conclusion, crafting a thoughtful Position No Longer Available email is crucial for maintaining a positive relationship with candidates. By using the templates and tips provided, you can ensure your communications are clear, professional, and considerate.
Ready to streamline your email communications? Sign up for free at Flodesk and discover how easy it can be to manage your hiring process and keep candidates informed. With Flodesk, you can create, send, and automate your emails effortlessly, ensuring a smooth and efficient workflow.
